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Quotation Notice for purchase of Photocopier & Laser Printer , The Registrar, GADVAU, Ludhiana (12 January 2018)

        Phone 0161-2553394


  Guru Angad Dev Veterinary & Animal Sciences University

Ferozepur Road, Ludhiana, Punjab, India 

Quotation Notice


Purchase Notice No.: 2017-18/15980                                             
Dated: 12-01-2018

Quotations are invited in two different sealed envelopes (one technical and other financial) from the experienced, technically and financially sound manufactures/authorised distributors/dealers/stockist for the supply of Photocopier & Laser Printer as per the given specification with full terms & conditions.

The quotations must be sent in two different sealed envelopes as per detail given below:-


Title of Envelope

Contents of Envelope


Envelope No. 1

“Technical Bid”

Details about the technical specification, Model of equipment, manufacturer, compliance statement as per specifications in a tabular form, terms of delivery, installation, guaranty/warranty, valid authorization certificate, Details about installations of equipment with complete address along mobile numbers of users, AMC period along with AMC charges if any, printed Catalogue/literature etc.

Envelope No. 2

“Financial Bid”

Details about Price along with all charges including all taxes

Note:   Financial bid should be in F.O.R. Destination basis and should include all types of charges including insurance, custom duty against CDEC, clearance and transport charges etc. Supplier will be responsible for clearing the consignment from the custom department and deliver the same to the university, if applicable.

The quotations may be sent in the name of :



Guru Angad Dev Veterinary & Animal Sciences University, Ludhiana.

The quotation must reach by Post/courier or by hand on or before
        22-01-2018 up to 4.00 p.m. on the following address:



Guru Angad Dev Veterinary & Animal Sciences University,

Ferozepur Road, Ludhiana-141004 Punjab. India.

The Technical Quotations/bid will be opened on 23-01-2018 at 11.00 am in the presence of all sub purchase committee members. The financial bid will be opened only of those bidders who have qualified in the technical bid.


Specifications of Photocopier & Laser Printer



Preferred Brands

Canon, Ricoh, Xerox


Basic Digital Copier


With Separate Drum and Toner

Paper Size (Original/Image)


Minimum Speed

35 CPM

Memory (RAM)

1024 MB

Hard Disk

160 GB

Duplexing Feature Availability


Network Feature Availability


Document Feeder

Reverse ADF

Paper Weight :

220 gsm

Buyback of Old Copiers :

Ricoh MP 2000Le : one

Ricoh MP 5000 B : one

AMC/Per Copy Rates After Warranty Period




Laser Printer

Preferred Brands                  

Canon, HP, Brother

Cartridge Technology


Print Speed (A4)- Mono         

25 PPM

Network Capability





1200x1200 dpi

Paper Size


Paper Tray Capacity

250 Sheets


Important Note : Company should provide a compliance table/statement as per required specifications in a tabular form stating the compliance and giving justification (if any) supported by technical literature with clear reference of page number, paragraph or lines. This statement must be signed, with the company seal for its authenticity and acceptance that any incorrect or ambiguous information found submitted (whether at any later stage) will result in disqualification of the bid quoted by that firm/cancellation of purchase order without assigning any reason.  That firm may be blacklisted to supply the material to GADVASU in future.

Terms & Conditions:-

  1. The quotation must contain GST Number/Licence Number.
  2. The rates of the equipments/items must be quoted strictly according to the full Specifications/configuration as per requirement along with all the terms & conditions and must be FOR GADVASU, Ludhiana destination basis and should include all types of taxes and charges including insurance, custom duty against Custom Duty Exemption Certificate, clearance and transport charges etc.
  3. Supplier will be responsible for clearing the equipment/item from the custom department and deliver the same to the University.
  4. It is mandatory to sent quotations in two different sealed envelopes mention “Technical Bid” on one envelops and “Financial Bid” on other along with name of items to be supplied, otherwise quotation will be rejected straightway.
  5. Rates quoted must be valid up to 2-3 months. In case prices slash down or any other benefit (in form of lesser price/lesser tax/foreign exchange rate etc.), it must be passed on to GADVASU.
  6. The University is exempted from the payment of excise duty and the exemption, wherever applicable, will be availed by providing ED Exemption Certificate.
  7. The University will pay only Basic Custom duty and the exemption, wherever applicable, will be availed by providing against Custom Duty Exemption Certificate.
  8. Incomplete bids, without brand name or received after due date/time shall be rejected forthwith.
  9. University does not take any responsibility for any postal delay in delivery by Registered/Speed Post/courier or lost in transit of the quotation.
  10. In case a holiday is declared on the last date for submission of quotations, the next working day will be the last day to submit the quotation.
  11. Conditional and unsigned quotation will not be accepted.
  12. Delivery period of the items must also be intimated clearly in the quotations, no further correspondence in this regard will be communicated by the university.
  13. The quotation shall not contain corrections, erasers and overwriting, it will result in rejection of quotation straightway.
  14. The supplier must attach valid authorization certificate issued by the manufacturer/ distributor with the Technical Bid otherwise quotation will be rejected straightway.
  15. Firms having a regional/local service centre with reputed technical support will be preferred.
  16. The University reserves all the rights to accept or reject any/all quotation(s) and to increase or decrease quantity or configuration of items specified without specifying any reason. No correspondence will be made on this matter.
  17. In case of any dispute, jurisdiction will be Ludhiana District Courts.



                                                                                                                        Accounts Officer
for Registrar

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